Abstract Submission Guidelines

Scientific Tracks

The Food Contamination & Traceability Summit welcomes the submission of abstracts for original contribution to the field in the following scientific themes:

  • Theme I: Process Contaminants
  • Theme II: Contamination Detection & Traceability
  • Theme III: Intended or Hidden Contamination
  • Theme IV: Chemical contamination
  • Theme V: Hidden Contamination
  • Theme VI: Food Contact Material Migration
  • Theme VII: Allergens & Tracebility
  • Theme VIII: Microbial Spoilage & Contamination
  • Theme IX: Process Contaminants
  • Theme X: Accidental Contamination
  • Theme XI: Contaminant Analysis & Traceability

Each scientific track is divided into a number of track categories. All abstract authors are asked to choose one scientific track and one track category during the submission process.

Authors/participants are requested to choose the most appropriate theme during the abstract submission process. During abstract submission, it is advisable that the author(s) must agree(s) to follow common publication ethics, which are also adhering to this conference policy. In other words, the policy specifies that information (data) given in the accepted abstract must not be shared, submitted, and/or presented elsewhere in any print or e-print forms unless its official presentation at this 2nd conference.

Guidelines For Abstract Submission

The conference organizer considers plagiarism as serious professional misconduct. All abstracts will be screened for plagiarism and when identified, the abstract and any other abstracts submitted by the same author will be rejected. In addition, the submitting author’s profile and scholarship application, in the case one has been submitted, will also be canceled.

Copyright Guidelines

Abstracts should have timely information. Contents presented in abstracts should not violate any copyright laws. Copy righted materials could be used with due permission, however, all reproduction costs charged by the copyright holder must be borne by the author.


The conference organizer considers plagiarism as serious professional misconduct. All abstracts will be screened for plagiarism and when identified, the abstract and any other abstracts submitted by the same author will be rejected. In addition, the submitting author’s profile and scholarship application, in the case one has been submitted, will also be canceled.

Resubmission Guidelines

An abstract which has been previously published or presented at a national, regional or international meeting can only be submitted provided that there are new methods, findings, updated information or other valid reasons for submitting.

If preliminary or partial data have been published or presented previously, the submitting author will be required to provide details of the publication or presentation, along with a justification of why the consideration of the abstract merits for this conference. This information will be considered by the Scientific Programme Committee when making final decisions.

If the author neglects to provide these required details and justification, or if evidence of previous publication or presentation is found, the abstract will be rejected.

Ethical Research Declaration

The conference supports only research that has been conducted according to the protocol approved by the institutional or local committee on ethics in human investigation. The Scientific Programme Committee may enquire further into ethical aspects when evaluating the abstracts.

Abstract Submission Guidelines

Author profile

Before submitting an abstract, authors must create an Author profile. More than one abstract can be submitted through the Author profile. After an abstract has been created, modifications can be made until the submission deadline. The final deadline to submit the abstract is 20 December 2019, 23:59 Central European Time.

Abstract structure

The abstracts submitted to the conference offers structured online abstract submission process:

Abstracts may be prepared on a Ms. Word document and then copy and pasted during the online submission which should contain concise statements of:

  • Background: indicate the purpose and objective of the research, the hypothesis or a description of the problem being analysed or evaluated.
  • Methods: describe the methods used in the study and the data analysis used.
  • Results: present as clearly and in as much detail as possible the findings / outcomes of the study. Please summarize any specific results.
  • Conclusions: explain the significance of your findings / outcomes of the study for HIV prevention, treatment, care and / or support, and future implications of the results.

The following review criteria will be used in scoring the submitted abstracts:

  • Is there a clear background and justified objective?
  • Is the methodology/study design appropriate for the objectives?
  • Are the results important and clearly presented?
  • Are the conclusions supported by the results?
  • Is the study original, and does it contribute to the field?

Choosing a track category

The theme category is the general heading under which the abstract will be reviewed and later published in the conference printed matters if accepted. The theme which best describes the subject of the abstract should be chosen. During the submission process, you will be asked to select one theme for your abstract.

Word limit

The abstract text body is limited to 300 words. Titles are limited to 30 words.

A maximum of one table and one graph/image can be included: a graph/image (in JPG, GIF or PNG with ideally 600 dpi) can be included. These will not count toward the word limit, nor will the information about authors, institutions and study groups.

Common reasons for abstract rejection:

  • Abstract poorly written.
  • Not enough new information.
  • Clear objective and/or hypothesis missing.
  • Linkage between different parts of the abstract not comprehensible.
  • Duplicate or overlap with another abstract.
  • Study/project/programme/policy too preliminary or insufficient to draw conclusions.
  • Methods (either quantitative or qualitative) inadequate and/or insufficient to support conclusions.
  • Summary of essential results inadequate and/or missing.
  • Description inadequate and/or insufficient to support conclusions.
  • Lessons learned inadequate and/or missing.
  • If English is not your native language, we recommend that you have your abstract reviewed by a native speaker before submission.

Abstract Review and Selection Process

Abstract review

All submitted abstracts will go through a blind peer-review process carried out by an international reviewing committee. Each abstract will be reviewed by at least two reviewers.

Notification of acceptance or rejection to corresponding author

Notification of acceptance or rejection will be an ongoing process, however, the submissions submitted on 20th December will be notified on 30 December 2019. Please note that only the corresponding author will receive an email concerning the abstract and is responsible for informing all co-authors of the status of the abstract. Authors whose abstracts have been accepted will receive instructions for the presentation of their abstract.

Abstract selection

The Scientific Programme Committee makes the final selection of abstracts to be included in the conference program. Abstracts can be selected for either oral or poster presentation based on the expert reviewers recommendations.

Poster Presentation Restrictions

Each presenting author may present a maximum of two abstracts at the conference. The number of submissions is, however, not limited. Should an author have more than two abstracts accepted for presentation, a co-author must be named as presenting author for one or more abstracts. In addition, each presenting author may also present one late breaker abstract at the conference.

Publication of accepted abstracts

The submission of the abstracts constitutes the authors’ consent to publication. If the abstract is accepted, the authors agree that their abstracts are published as the proceedings of the conference. In case of supporting Journals, the journals will review the articles as per the standard procedures.

Accepted abstracts may, therefore, be published on our conference website and in printed delegate book or proccedings, Online Conference Programme and other conference materials

Abstract Submissions
  • Abstract submissions

    From 20 September 2019 to
    20 December 2019 CET: 23:59 Hrs

    Abstracts will not be accepted after this date (except for late breakers).


    abstract sbmissions

    20 September 2019 to 20 December 2019

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